Working with workbooks is one of the most common actions when writing VBA code. The following is a reference guide to for finding the right syntax.
- Referencing workbooks by name
- Referencing workbooks by their status
- Referencing workbooks by when they were opened
- Assign a workbook to a variable
- Create new workbooks
- Opening workbooks
- Counting the open workbooks
- Saving workbooks
- Protect & unprotect workbooks
- Closing workbooks
- Using the active workbook
Referencing workbooks by name
'Reference a workbook by name Workbooks("WorkbookName.xlsx").[other properties/actions]
Referencing workbooks by their status
'Reference the workbook in which the VBA code is ThisWorkbook.[other properties/actions] 'Reference the active workbook ActiveWorkbook.[other properties/actions]
Referencing workbooks by when they were opened
'Referencing the first workbook opened Workbooks(1).[other properties/actions] 'Referencing the second workbook opened Workbooks(2).[other properties/actions] 'Referencing the last workbook opened Workbooks(Workbooks.Count).[other properties/actions]
Assign a workbook to a variable
'Assign a workbook to a variable Dim Wk as Workbook Set Wk = Workbooks("WorkbookName.xlsx")
Create new workbooks
'Create a new workbook Workbooks.Add 'Assign a new workbook to a variable Dim Wk as Workbook Set Wk = Workbooks.Add
'Open a workbook Workbooks.Open ("C:\FilePath\WorkbookName.xlsx") 'Open a workbook as read-only Workbooks.Open ("C:\FilePath\WorkbookName.xlsx", ReadOnly:=True)
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Counting the open workbooks
'Counting the open workbooks Workbooks.Count
'Save a workbook Workbooks("WorkbookName.xlsx").Save 'Save a workbook with a new name Workbooks("WorkbookName.xlsx").SaveAs "C:\FilePath\NewWorkbookName.xlsx" 'Save a copy of the workbook Workbooks("WorkbookName.xlsx").SaveCopyAs "C:\FilePath\NewWorkbookName.xlsx"
Protect & Unprotect workbooks
'Protect workbook without password Workbooks("WorkbookName.xlsx").Protect 'Unprotect workbook without password Workbooks("WorkbookName.xlsx").Unprotect 'Protect workbook with password Workbooks("WorkbookName.xlsx").Protect "Password" 'Unprotect workbook with password Workbooks("WorkbookName.xlsx").Unprotect "Password"
'Close without saving changes Workbooks("WorkbookName.xlsx").Close False 'Close and save changes Workbooks("WorkbookName.xlsx").Close True
Using the active workbook
'Activate a workbook Workbooks("WorkbookName.xlsx").Activate
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If you’ve found this post useful, or if you have a better approach, then please leave a comment below.
Do you need help adapting this to your needs?
I’m guessing the examples in this post didn’t exactly meet your situation. We all use Excel differently, so it’s impossible to write a post that will meet everybody’s needs. By taking the time to understand the techniques and principles in this post (and elsewhere on this site) you should be able to adapt it to your needs.
But, if you’re still struggling you should:
- Read other blogs, or watch YouTube videos on the same topic. You will benefit much more by discovering your own solutions.
- Ask the ‘Excel Ninja’ in your office. It’s amazing what things other people know.
- Ask a question in a forum like Mr Excel, or the Microsoft Answers Community. Remember, the people on these forums are generally giving their time for free. So take care to craft your question, make sure it’s clear and concise. List all the things you’ve tried, and provide screenshots, code segments and example workbooks.
- Use Excel Rescue, who are my consultancy partner. They help by providing solutions to smaller Excel problems.
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