In the Windows Explorer it is possible to view a document’s properties. Right-click on the file and select Properties.
There is useful information in here, such as author, creation date, last saved date etc. The good news is, we can access this information using VBA with the BuiltinDocumentProperties Property.
Not all document properties are populated with data, as it depends on the file type. For example, Excel files do not have data about the number of slides property, but a PowerPoint file does. Yet, both Excel and PowerPoint files have a number of slides property, it’s just not used in all circumstances.
The basic VBA code
'Finding the author of the ActiveWorkbook Debug.Print ActiveWorkbook.BuiltinDocumentProperties("Author") 'Finding the creation date of another workbook Dim Wb As Workbook Set Wb = Workbooks("myFileTest.xlsx") Debug.Print Wb.BuiltinDocumentProperties("Creation date")
Working with closed files
By using the BuiltinDocumentProperties there is no way to read the properties from a closed file. Therefore it is necessary to open the file, read the properties, then close the file.
'Find the Last saved time of a currently closed file Dim Wb As Workbook Set Wb = Workbooks.Open("C:\Users\marks\Documents\myFileTest.xlsx") Debug.Print Wb.BuiltinDocumentProperties("Last save time") Wb.Close
Note: Take a look in the comments section below as there appears to be a way to read and change properties on a closed file. But that is outside the scope of this post.
Catching errors
Referencing a property which does not have any information will throw and error.
It is possible to catch the errors so that you know the value is blank:
'Catching errors when there is no value Dim fileProperty As Variant fileProperty = "Number of slides" On Error Resume Next Debug.Print ActiveWorkbook.BuiltinDocumentProperties(fileProperty) If Err.Number <> 0 Then Debug.Print fileProperty & " is blank" End If On Error GoTo 0
All the available properties
The available properties are:
| Title Subject Author Keywords Comments Template Last author Revision number Application name Last print date Creation date Last save time |
Total editing time Number of pages Number of words Number of characters Security Category Format Manager Company Number of bytes Number of lines Number of paragraphs |
Number of slides Number of notes Number of hidden Slides Number of multimedia clips Hyperlink base Number of characters (with spaces) Content type Content status Language Document version |
It is also possible to loop through and list all of the available properties:
'List all the file properties available Dim fileProperty As Variant For Each fileProperty In ActiveWorkbook.BuiltinDocumentProperties Debug.Print fileProperty.Name Next fileProperty
About the author
Hey, I’m Mark, and I run Excel Off The Grid.
My parents tell me that at the age of 7 I declared I was going to become a qualified accountant. I was either psychic or had no imagination, as that is exactly what happened. However, it wasn't until I was 35 that my journey really began.
In 2015, I started a new job, for which I was regularly working after 10pm. As a result, I rarely saw my children during the week. So, I started searching for the secrets to automating Excel. I discovered that by building a small number of simple tools, I could combine them together in different ways to automate nearly all my regular tasks. This meant I could work less hours (and I got pay raises!). Today, I teach these techniques to other professionals in our training program so they too can spend less time at work (and more time with their children and doing the things they love).
Do you need help adapting this post to your needs?
I'm guessing the examples in this post don't exactly match your situation. We all use Excel differently, so it's impossible to write a post that will meet everybody's needs. By taking the time to understand the techniques and principles in this post (and elsewhere on this site), you should be able to adapt it to your needs.
But, if you're still struggling you should:
- Read other blogs, or watch YouTube videos on the same topic. You will benefit much more by discovering your own solutions.
- Ask the 'Excel Ninja' in your office. It's amazing what things other people know.
- Ask a question in a forum like Mr Excel, or the Microsoft Answers Community. Remember, the people on these forums are generally giving their time for free. So take care to craft your question, make sure it's clear and concise. List all the things you've tried, and provide screenshots, code segments and example workbooks.
- Use Excel Rescue, who are my consultancy partner. They help by providing solutions to smaller Excel problems.
What next?
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What about DSOFile.dll (DSO File properties reader). Does that no longer work?
Hi Roy,
Thanks for the question. I must admit that I’ve not tried. It’s outside my current knowledge and skill level. It is something I will look into, as it’s always good to learn.
I will add a comment to the post to clarify that it’s only referring to the basic BuiltinDocumentProperties properties.