In the Windows Explorer it is possible to view a document’s properties. Right-click on the file and select Properties.
There is useful information in here, such as author, creation date, last saved date etc. The good news is, we can access this information using VBA with the BuiltinDocumentProperties Property.
Not all document properties are populated with data, as it depends on the file type. For example, Excel files do not have data about the number of slides property, but a PowerPoint file does. Yet, both Excel and PowerPoint files have a number of slides property, it’s just not used in all circumstances.
The basic VBA code
'Finding the author of the ActiveWorkbook Debug.Print ActiveWorkbook.BuiltinDocumentProperties("Author") 'Finding the creation date of another workbook Dim Wb As Workbook Set Wb = Workbooks("myFileTest.xlsx") Debug.Print Wb.BuiltinDocumentProperties("Creation date")
Working with closed files
By using the BuiltinDocumentProperties there is no way to read the properties from a closed file. Therefore it is necessary to open the file, read the properties, then close the file.
'Find the Last saved time of a currently closed file Dim Wb As Workbook Set Wb = Workbooks.Open("C:\Users\marks\Documents\myFileTest.xlsx") Debug.Print Wb.BuiltinDocumentProperties("Last save time") Wb.Close
Note: Take a look in the comments section below as there appears to be a way to read and change properties on a closed file. But that is outside the scope of this post.
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Referencing a property which does not have any information will throw and error.
It is possible to catch the errors so that you know the value is blank:
'Catching errors when there is no value Dim fileProperty As Variant fileProperty = "Number of slides" On Error Resume Next Debug.Print ActiveWorkbook.BuiltinDocumentProperties(fileProperty) If Err.Number <> 0 Then Debug.Print fileProperty & " is blank" End If On Error GoTo 0
All the available properties
The available properties are:
Last print date
Last save time
|Total editing time
Number of pages
Number of words
Number of characters
Number of bytes
Number of lines
Number of paragraphs
|Number of slides
Number of notes
Number of hidden Slides
Number of multimedia clips
Number of characters (with spaces)
It is also possible to loop through and list all of the available properties:
'List all the file properties available Dim fileProperty As Variant For Each fileProperty In ActiveWorkbook.BuiltinDocumentProperties Debug.Print fileProperty.Name Next fileProperty
If you’ve found this post useful, or if you have a better approach, then please leave a comment below.
Do you need help adapting this to your needs?
I’m guessing the examples in this post didn’t exactly meet your situation. We all use Excel differently, so it’s impossible to write a post that will meet everybody’s needs. By taking the time to understand the techniques and principles in this post (and elsewhere on this site) you should be able to adapt it to your needs.
But, if you’re still struggling you should:
- Read other blogs, or watch YouTube videos on the same topic. You will benefit much more by discovering your own solutions.
- Ask the ‘Excel Ninja’ in your office. It’s amazing what things other people know.
- Ask a question in a forum like Mr Excel, or the Microsoft Answers Community. Remember, the people on these forums are generally giving their time for free. So take care to craft your question, make sure it’s clear and concise. List all the things you’ve tried, and provide screenshots, code segments and example workbooks.
- Use Excel Rescue, who are my consultancy partner. They help by providing solutions to smaller Excel problems.
Don’t go yet, there is plenty more to learn on Excel Off The Grid. Check out the latest posts: