I recently attended an online meetup where Danielle Stein Fairhurst shared a technique involving Excel’s Goal Seek feature operated by a macro. This got my mind buzzing with ideas, so I wanted to share it with you, along with a few of my own developments. I’ve not used the technique extensively to date, but it seems to be a useful approach.
While probably one of the best features in Excel, Goal Seek is quite clunky to use. It’s hidden away in the Data menu; so you need to know it’s there to find it. Wouldn’t it be great if we could make it work with a single click, or maybe automate it completely? Well… guess what, that’s exactly what we’re going to do.
Watch the video:
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The filename for this post is 0022 Automated Goal Seek.zip
The Goal Seek feature determines the input required to achieve a specific outcome. The scenario we’re using is a simple business case. Based on the sales units, sales price, cost price and fixed costs, we calculate a profit.
The grey cells are the variables, if any of the variables change, the final profit changes.
Manual Goal Seek
First, let’s look at a manual Goal Seek.
Using the numbers above, let’s assume we want to find out how many units we would need to sell to break-even.
- Click Data – > What If Analysis -> Goal Seek… to open the Goal Seek tool
- In the Goal Seek window, set the following parameters:
- Set cell: E12
- To value: 0
- By changing cell: C4
- Click OK to run the Goal Seek. Excel will now try to identify a possible solution and update cell E12 accordingly.
- Click OK again to close the Goal Seek dialog box.
If you’re following along with the example file, you will see that we need to sell 571 units to break-even.
If one of the variables were to change (e.g., if the sales price increased to 110), then we would need to rerun the same Goal Seek process. It’s quite a time-consuming process, plus if you are designing the spreadsheet for somebody else, then it’s not great user experience.
Let’s move on to look at a more dynamic solution.
One-click Goal Seek
Next, we will create a one-click solution using a macro and attached to a button. Then, anytime the variables change, it will just take one click to re-run the Goal Seek.
Record the macro
In this scenario, the Macro Recorder will be a solid starting point.
- Click Developer -> Record Macro
- In the Record Macro dialog, accept the default option by clicking OK.
- Undertake the same steps as the manual version we used above.
- Click Developer -> Stop Recording
Looking at the recorded code
Let’s take a brief look at the recorded code. Click Developer -> Visual Basic, to open the Visual Basic Editor, then look at the code in Module 1.
The recorded code should look like the following:
Sub Macro1() ' ' Macro1 Macro ' ' Range("E12").GoalSeek Goal:=0, ChangingCell:=Range("C4") End Sub
It’s just a single line of code, which we can easily edit if needed. We will come back to the Visual Basic Editor in a few moments, but for now, it’s OK to close it.
Assign the macro to a button
The final step in this is to create a button to run the macro.
- Click Insert -> Shapes -> Rectangle Rounded Corners (or any other shape you like).
- Click on the worksheet to create the shape.
- Right-click the shape and select Assign Macro… from the menu.
- In the Assign Macro dialog box, select the name of the macro you recorded earlier, then click OK.
Clicking the shape will now run the Goal Seek macro. Format the shape however you like.
Hopefully, you see that this is a much better user experience than using the default tool.
Using Named Ranges
It can be dangerous to just use cell references in a macro. If a user inserts a row or a column, the reference is then pointing to the wrong cell. To make this more robust, we should create some named ranges.
Select each grey cell (i.e. those containing variables), then type a name into the name box and press return.
I’ve named the cells as follows:
- C4: SalesUnits
- D4: SalesPrice
- D6: VariableCostPrice
- E10: FixedCost
- E12: Profit
- I6: Target Value
Let’s update our macro for the named ranges.
Sub Macro1() Range("Profit").GoalSeek Goal:=Range("TargetValue"), _ ChangingCell:=Range("SalesPrice") End Sub
By adding the target value, we can now Goal Seek to any value we want. For example:
- To calculate the break-even point, we enter zero as the target value, then click the button to run the macro.
- To calculate the units required to make $50k profit, enter 50,000 as the target value, then run the macro.
Pretty good, eh?
Adding an error check
Normally, with a Goal Seek, we receive a message when a value cannot be found.
This does not happen with the macro, so we need to create our own error checks. There are lots of things we could do here, but for simplicity, I have just added the following in cell F12:
=IF(Profit<>TargetValue,"<< Automated Goal Seek - no result found","")
It shows when the Goal Seek does not equal zero.
Depending on the accuracy you need, you may need to round the numbers.
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Automated Goal Seek
Now for the next level stuff.
Add two more named ranges:
- I4: SetCell
- I8: ChangeCell
Enter the following values into those cells; you’ll soon see why.
- I4 = Profit
- I8 = SalesUnits
Next, add a new macro into the worksheet module, using the worksheet change event.
The comments provide information about each line of code. The macro is:
Private Sub Worksheet_Change(ByVal Target As Range) Dim inputCells As Range 'List all the input cells. Set inputCells = Range("SalesUnits, SalesPrice, VariableCostPrice, FixedCost, " & _ "TargetValue, SetCell, ChangeCell") 'Run the macro if an input cell changes If Not Application.Intersect(Range(Target.Address), inputCells) Is Nothing Then 'Run the Goal Seek using the values in the SetCell, TargetValue 'and ChangeCell named ranges Range(Range("SetCell").Value).GoalSeek Goal:=Range("TargetValue").Value, _ ChangingCell:=Range(Range("ChangeCell").Value) End If End Sub
Now every-time we change an input cell, the Goal Seek fires automatically.
The Set Cell and Change Cell must both be the names of named ranges
If we want the Goal Seek to change a different variable, we adjust the Change Cell.
Pretty cool, eh? Now we don’t even need to click a button 🙂
In this post, we’ve learned how to control Goal Seek using a macro. There are lots of Excel features that can be operated by a few lines of code. Why not go and explore and see what else you can find.
If you’ve found this post useful, or if you have a better approach, then please leave a comment below.
Do you need help adapting this to your needs?
I’m guessing the examples in this post didn’t exactly meet your situation. We all use Excel differently, so it’s impossible to write a post that will meet everybody’s needs. By taking the time to understand the techniques and principles in this post (and elsewhere on this site) you should be able to adapt it to your needs.
But, if you’re still struggling you should:
- Read other blogs, or watch YouTube videos on the same topic. You will benefit much more by discovering your own solutions.
- Ask the ‘Excel Ninja’ in your office. It’s amazing what things other people know.
- Ask a question in a forum like Mr Excel, or the Microsoft Answers Community. Remember, the people on these forums are generally giving their time for free. So take care to craft your question, make sure it’s clear and concise. List all the things you’ve tried, and provide screenshots, code segments and example workbooks.
- Use Excel Rescue, who are my consultancy partner. They help by providing solutions to smaller Excel problems.
Don’t go yet, there is plenty more to learn on Excel Off The Grid. Check out the latest posts: