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Excel Quick Tips [3]

Quick Excel Tips Thumb

Quick Excel Tips

We’re back for another set of quick Excel tips.  These tips featured on Twitter initially, so there is only a short description with each video, but it is incredible what can be achieved with a small animated image and 280 characters or less.

 

Quick Excel Tip #21

Insert a line break inside a Custom Number Format with Ctrl + J.

Line break in Custom Number format

 

Quick Excel Tip #22

Change numbers from positive to negative (or vice versa) by multiplying by -1 with Paste Special. (Please tell me you don’t go through each cell one by one to add/remove the minus signs, that would be crazy).

Flip Number Signage - multiply by -1

 

Quick Excel Tip #23

Move and Copy is a very slow way to duplicate a sheet – there is just too much clicking involved. The quick way is to hold the Ctrl key, then click and drag the worksheet.

Ctrl + Drag to Copy a Worksheet

 

Quick Excel Tip #24

Add some pizzaz to your comment boxes by changing their shape.

It will definitely liven up your spreadsheets.


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Change Comment Box Shape

 

Quick Excel Tip #25

Turn a Line Chart into a Step Chart in under 30 seconds:

Values Range: Select all cells except last, press comma, Select all cells
Axis Labels: Select all cells except first, press comma, Select all cells.

Step Chart from Line Chart

 

Quick Excel Tip #26

Reduce your data entry errors by creating a single use drop-down list to pick from.  Right-click on the cell directly below the existing data and select Pick from Drop-down list…

Single Use Drop Down

 

Quick Excel Tip #27

The status bar shows information about the selected cells.  Add more measures here to have visibility of key information without needing to write a formula.

Add Quick Calcs to Status Bar

 

 

Quick Excel Tip #28

Want to know where your named ranges are?  Just zoom out and Excel will show you.

Zoom Out Named Ranges


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Quick Excel Tip #29

Need to get a number as Roman Numerals, but can’t remember the system you learned whilst you were in school?  No worries, just use the ROMAN function within Excel.

Roman Numerals from number

 



Want to Learn VBA & Macros?

If you want to automate Excel and save time, my recommended resouces for learning VBA Macros are: