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How to add a prefix or suffix to every cell using VBA

VBA Code Snippets

We can often find spreadsheets with cells containing codes that have been shortened.  So, rather than Proj003412, the cell value has been reduced to just 3412.  It’s not a big problem to extend the code back to the full version; we could achieve that with a simple formula, then copy and paste special values.  If we have to do this regularly, it can start to become time-consuming.

I decided to write a macro to speed up the process.  In this post, I will show you how to use that marco to add a  prefix or suffix to every cell.

Download the example file

I recommend you download the example file for this post.  Then you’ll be able to work along with examples and see the solution in action, plus the file will be useful for future reference.

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Download the file: 0007 Add suffix or prefix with VBA.zip

The VBA code

There are two separate VBA codes below.

To make the code reusable, your Personal Macro Workbook is the best place to save the macro.

Add prefix

Sub AddPrefix()

Dim c As Range
Dim prefixValue As Variant

'Display inputbox to collect prefix text
prefixValue = Application.InputBox(Prompt:="Enter prefix:", _
Title:="Prefix", Type:=2)

'The User clicked Cancel
If prefixValue = False Then Exit Sub

'Loop through each cellin selection
For Each c In Selection

    'Add prefix where cell is not a formula or blank
    If Not c.HasFormula And c.Value <> "" Then

        c.Value = prefixValue & c.Value

    End If

Next

End Sub

Add suffix

Sub AddSuffix()

Dim c As Range
Dim suffixValue As Variant

'Display inputbox to collect prefix text
suffixValue = Application.InputBox(Prompt:="Enter Suffix:", _
Title:="Suffix", Type:=2)

'The User clicked Cancel
If suffixValue = False Then Exit Sub

'Loop through each cellin selection
For Each c In Selection

    'Add Suffix where cell is not a formula or blank
    If Not c.HasFormula And c.Value <> "" Then

        c.Value = c.Value & suffixValue

    End If

Next

End Sub
100 Excel VBA Macros

Do you know the fastest way to learn foreign languages?  It is to read, write, speak, and think in that language as often as possible.  Apart from speaking, programming languages are no different.  The more you immerse yourself in that language, the faster you will pick it up.

100 Excel Macros Book

Therefore, what most people like you need is lots of examples that you can practice.  That is why the 100 Excel VBA Macros eBook exists.  It’s the book for all Excel users who want to learn how to read and write Excel macros, save time, and stand out from their peers.  The book contains:

  • 100 example codes to practice reading and writing macros that will embed the language into your thinking.
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  • Consistent code layout between examples to enable you to understand the structure and easily customize the code to meet your needs.
  • Downloadable workbook containing all the source code, so the examples can be added to your project to give you the benefit of VBA straight away.

How to use the codes

To use the macro, follow these steps:

    1. Select the cells which contain the current values
      Select cells to change
    2. Depending on your needs, run the AddPrefix, or AddSuffix macro.
    3. An Input Box will appear, enter the text string you wish to add to the start (for prefix) or end (for suffix) of each cell,  then click OK.
      Enter the prefix
    4. Ta-dah! The values will be updated.  How speedy was that! 🙂
      After the macro has been executed

The macro will not change cells that are blank or contain formulas.



Get our FREE VBA eBook of the 30 most useful Excel VBA macros.
Automate Excel so that you can save time and stop doing the jobs a trained monkey could do.

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Don’t forget:

If you’ve found this post useful, or if you have a better approach, then please leave a comment below.

Do you need help adapting this to your needs?

I’m guessing the examples in this post didn’t exactly meet your situation.  We all use Excel differently, so it’s impossible to write a post that will meet everybody’s needs.  By taking the time to understand the techniques and principles in this post (and elsewhere on this site) you should be able to adapt it to your needs.

But, if you’re still struggling you should:

  1. Read other blogs, or watch YouTube videos on the same topic.  You will benefit much more by discovering your own solutions.
  2. Ask the ‘Excel Ninja’ in your office.  It’s amazing what things other people know.
  3. Ask a question in a forum like Mr Excel, or the Microsoft Answers Community.  Remember, the people on these forums are generally giving their time for free.  So take care to craft your question, make sure it’s clear and concise.  List all the things you’ve tried, and provide screenshots, code segments and example workbooks.
  4. Use Excel Rescue, who are my consultancy partner.   They help by providing solutions to smaller Excel problems.

What next?
Don’t go yet, there is plenty more to learn on Excel Off The Grid.  Check out the latest posts:

 

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